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General
Tariffs
Benefits
to Exhibitors
Optional
Services and Equipment
Registration
Terms
of Payment
Cancellation
Policy
Terms
and Conditions of Participation
Standard booth
- Technical Specification |
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Exhibition Floor
Map |
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Exhibition Registration
Form |
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Catalog and Internet
Registration form |
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Request for Information
form |
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GENERAL INFORMATION
The Technical Exhibition is an integral part of the Symposium, which enables the participants of the Symposium and local professionals to examine EMC products and services.
- Entrance to the exhibition is free of charge.
- The Exhibition is to be held in conjunction with the Symposium Between May 12 - 14, 2003
- Lecture halls will be located adjacent to the exhibition thus ensuring a continuous flow of attendees throughout the exhibition area.
- Symposium refreshment breaks will be held in the exhibit area. A number of lounge areas will be provided, to facilitate interaction between attendees and exhibitors.
- On the opening
day of the Symposium one and a half hours will be included in the program
for an introductory visit to the exhibition by the participants.
| Sunday May 11, 2003 | Display setup | 13:00 |
| Monday May 12, 2003 | Opening of the Exhibition | 10:00 |
| Visiting hours | 9:00-18:00 | |
| Tuesday May 13, 2003 | Visiting hours | 9:00-13:00 |
| Symposium Tours of Istanbul | 14:00 | |
| Wednesday May 14, 2003 | Exhibitors' breakfast | |
| Visiting hours | 9:00-18:00 | |
| Begin dismantling of exhibits | 18:30 | |
| Thursday May 15, 2003 | Dismantling of exhibits until | 12:00 |
*Subject
to change
- For description of booth, see enclosed "STANDARD BOOTH".
- The booth (8 sq.m.)
includes the registration of one person in the Symposium (Technical
program, symposium kit, 3 lunches, Istanbul tour and social events).
| Early Bird (until September 15, 2002) | $300 per sqm |
| $2400 per booth (8 sqm) | |
| Regular (Sep 16, 2002 - Feb 15, 2003) | $330 per sqm |
| $2640 per booth | |
| Late (after Feb 15, 2003) | $350 per sqm |
| $2800 per booth |
BENEFITS
TO EXHIBITORS
Registered exhibitors will receive, upon request:
- Copies of "Advance Program" for mailing to their clients.
- Meeting Rooms for presentations (subject to availability).
- After the Symposium, the exhibitors can receive the list of addresses of all symposium participants, which may be used for advertising your services.
OPTIONAL SERVICES (Additional Charge)
Furniture, Equipment and Exhibition ServicesShould be ordered from SEDEF and paid for directly (see enclosed ordering forms).
Forwarding, Customs Clearance, Transportation
These services will be provided by TURKSPED and paid for directly. Exhibitors requiring these services should apply for information on the enclosed Exhibition Registration Form.
| TurkSped Tariffs 2002 |  |
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| TurkSped Shipping instructions |  |
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Hospitality
Suites (US$500 per day)
Should be ordered from the organizers.
Cleaning Services (US$25 per booth, one cleaning per day)
Should be ordered from the organizers.
Tourist Services (Accommodation, transfers, tours)
Ask for details on the enclosed "Request
for Information" form.
Security Service (US$10 per guard/per hour)
Should be ordered from the organizers.
For information on additional services provided by EMC 2003 Management, please complete the enclosed "Request for Information" form.
REGISTRATION
Interested parties are requested to complete the enclosed Exhibition
Registration Form and return it to the Exhibition Organizers,
ORTRA Ltd. Optional services should be ordered as detailed above.
PAYMENT
Advance payment:
25% of cost of space and optional services ordered to be paid within 21
days of receiving confirmation and invoice.
Second payment:
Additional 25% no later than December 15, 2002
Third payment:
Balance no later than March 1, 2003
CANCELLATION POLICY
1. If written notification of cancellation reaches the organizers before December 15, 2002, all payments will be refunded in full, except US $300 bank expenses and handling fees.
2. For notification between December 16, 2002 and February 1, 2003, 50 % of the fee will be returned, less US $300, unless the booth(s) is/are sold to another exhibitor.
3. After February 1, 2003 no refunds will be made unless the booth(s) is/are sold to other exhibitors, in this case only US $300 will be retained.
| Exhibition
Organizers ORTRA LTD Conventions & Exhibitions, Travel & Tourist Services 1 Nirim Street, Tel Aviv 61092, Israel Tel.: 972-3-638-4444, Fax: 972-3-638-4455 e.mail:emc2003@ortra.co.il Web site: http:// www.ortra.com/emc2003 Exhibition Manager: Edi Rosen, Tel: 972-3-638-4453 |
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| 1. | Assignment of space to exhibitors is based upon the IEEE EMC Society booth allocation "Point System". EMC 2003 will continue to receive applications and assign Exhibit space, as it remains available, until the Symposium opening date. In all cases, total booth payments must be received prior to Symposium opening. EMC 2003's assignment of booths is final and shall constitute an acceptance of the Exhibitor's offer to occupy space. After assignment, space location may not be changed, transferred or cancelled by the Exhibitor, except upon written request and with the subsequent written approval of the organizers. The organizers reserve the right to reassign Exhibitor space or to modify floor plan for the overall benefit of the entire exhibition. |
| 2. | Transportation of exhibits to and from the exhibition and arrangements in the exhibition area of the exhibitor are the sole responsibility of the exhibitor and on his account. The exhibitor will not obstruct aisles, approaches to the exhibition area and in no way cause inconvenience to other exhibitors and/or visitors. |
| 3. | All exhibits shall be inside the display areas one hour before the exhibition opens. Exhibits will not be moved during opening hours. |
| 4. | All arrangements by the exhibitor inside his display area shall comply with Turkish safety regulations. |
| 5. | The organizers reserve the right to change the layout of the exhibition, postpone or cancel it, or move the exhibition to a different location. |
| 6. | The organizers are obliged to assure the orderly operation of the exhibition by all means at their disposal. |
| 7. | Exhibitors may not use space outside the allocated areas, without permission from the organizers. |
| 8. | The organizers, although providing general security, will not be liable for any damage, loss, or injury to persons of any kind or from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by Exhibitor or any person thereon with the consent of Exhibitors. Exhibitors will defend, indemnify and save Organizers from all liability whatsoever, on account of any such damage, loss or injury, whether or not caused by negligence or breach of obligation by Exhibitor or its employees or representatives. The exhibitor will be liable for all damages or liability of any kind or for any loss, damage or injury to persons or any property during the exhibition from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space. |
| 9. | Exhibitors shall insure themselves and their property against theft, injuries etc. and claims by visitors and staff. |
| 10. | The organizers are responsible for general maintenance, which does not include cleaning of display areas. |
| 11. | Exhibitors will refrain from making noise or causing odors, which may cause inconvenience to other exhibitors. In order to avoid unfair competition, exhibitors will limit height of the exhibits to 2.5m. For construction above 2.5 m height, special authorization is required and drawings shall be submitted no later than April1, 2003. |
| 12. | Exhibitors in non-constructed areas must submit the plan of their displays to the organizers of the exhibition for approval no later than 30 days before opening, including detailed specifications of constructions, which require the exhibition engineers' confirmation. |
| 13. | Exhibitors in booths shall not add signposts etc. to the signposts provided by the organizers on the outside of their booths. |
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